Changes to the Listserv

After a lot of consideration and research, the board has decided that Yahoo Groups no longer best serves the Guild's needs for our listserv. There have been a number of technical glitches in recent months, and the technology has moved on in ways that make Yahoo no longer our best choice for group management.

In order to create a better experience for our members, we will be transitioning to a Google Group on August 1.

What's Next?

All active members should receive an email invitation from the new Google Group listserv with a button at the bottom that reads "Accept this invitation." If you already have a Google or Gmail account, this will take you directly to the group page. If not, you will need to create a Google account in order to join. However, you do not need to use Gmail in order to use the listserv. As with Yahoo, this is merely an account on their service. You can use any email address that you wish to receive the emails.

In addition to the invitations, we will send out several reminders to the listserv and to all current members about this change over the coming month. If you have any questions or concerns, or if you are a current member and you do not receive an email invitation to join the new listserv group by 6 PM on July 10, please email Jen Grogan at info@edsguild.org.  

How will this change how the listserv functions?

In a lot of ways, not much! The listserv will continue to be invitation-only, and messages will be visible only to members. When you want to email the list, simply send your email to edsguild@googlegroups.com with subject line and main text as you wish it to appear for readers. The email will automatically go out to all subscribed members. If you want to reply to an email on the list, simply click the reply button on your email list (or reply-all if you are replying to something others have already replied to) and reply just as you would to a normal email. 

As now, you will not receive a copy of your own email unless you intentionally include your email address in addition (whether as a normal recipient or a cc or bcc). However, if you wish to go back later and look at an email you sent in the group, you can log in to groups.google.com/edsguild, and view past messages.

NOTE: On the Google group you will only be able to see past messages since the Google Groups listserv began. We will unfortunately not be able to transfer the entire history of the Yahoo Groups listserv over to Google Groups. However, the administrator and board will maintain the old Yahoo Group in a read-only status. If in a few months or next year you wish to go back and look at a conversation that happened on Yahoo Groups, you can email info@edsguild.org and the admin will either retrieve the message in question for you or grant you temporary access to find what you need.

For frequency of emails, you will have the same options as before (no emails, daily summaries, and every individual message) as well as a new option of receiving what Google calls "combined updates" of 25 messages per email. 

How Do I Set Up My Google Group Account?

To change your settings or set how often you receive emails from the group, go to https://groups.google.com/forum/#!myforums. There you will see all the groups you are a member of, with your name next to each, as shown below.

Next to your name will be an Edit link, followed by a dropdown box that reads "Every new message." If you wish to receive every individual email that comes out to the list, leave this option as it is. If you want to change this, click the dropdown on the same line as our group (the one titled Northwest Independent Editors Guild) and then select from the following options:

  • Don't send email updates
  • Send daily summaries
  • Combined updates (25 messages per email)
  • Every new message (the default)

The button to the far right (after this dropdown) is "Leave this group." Be aware that if you leave or select the option not to receive any email updates (or opt not to join the listserv at all), you may miss out on a lot of what the Guild offers to members, since the listserv is our primary way of communicating with members.

Google Group options dropdown showing 'Don't send email updates,' 'Send daily summaries,' 'Combined updates (25 messages per email)' and 'Every new message'

If you prefer, you can also update these settings (and change your profile name) by clicking “Edit” next to your name. This will open the dialog box shown below (with your email address visible where the gray box is shown in the image below).

Image of dialog box showing membership settings including updating name, which email is used for membership, and email preferences

More Questions?

If you have any questions about the transition to Google Groups, or if you're having technical difficulties in signing up or setting up your account, please email the administrator, Jen Grogan, at info@edsguild.org. We're all learning about this new system together, but we hope it will be a big improvement over the old listserv!

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