Conference FAQs

General Information

Can I see the brochure?
Yes! The conference brochure, complete with full session information and schedule, is now available! Click here to download it.

What should I bring?
Business cards!
Notebook, writing implements
Light jacket or sweater
Refillable water bottle or travel mug for coffee and tea

Where is the conference located?
The 2017 Red Pencil conference is on the campus of Bastyr University (14500 Juanita Dr NE, Kenmore, WA 98028), about 10 miles northeast of Seattle. The opening remarks and keynote presentation will be in Bastyr’s Chapel, with breakout sessions in nearby classrooms.

Please note: Bastyr is a fragrance-free facilty. This includes scented lotions, perfumes, incense, and essential oils. There is no smoking of any kind and no marijuana use allowed on the premises.

Will food be provided?
Yes. Your registration includes a vegetarian breakfast buffet with coffee and tea; a buffet-style lunch that comprises a vegetarian entree, a side dish, salad bar, soup, dessert, and beverages; and mid-morning and afternoon coffee and tea service provided by Bastyr’s onsite kitchen.

What if I have dietary restrictions?
We will ask about any dietary restrictions during registration. We will inform the kitchen of all dietary restrictions so they can try to incorporate foods to fit within these restrictions, although we cannot guarantee accommodations for all restrictions. All food will be vegetarian, and Bastyr serves organic food whenever possible.

What should I wear?
Think “West Coast business casual.” Wear something nice, yet comfortable, but don’t feel like you must dress too formally or fancifully. Jeans are fine as long as they’re not torn, dirty, or worn, but dress them up with a nicer top (for both women and men). The weather will still be relatively warm (with temps in the mid- to upper 60s), so there will be plenty of local editors still in flip-flops and summer clothing —we take advantage of nice weather whenever we can here in the PNW. There is no need to wear a formal suit—unless you really want to wear one.

Be sure to bring a light jacket, blazer, or sweater, since indoor temperatures can vary dramatically from room to room. Dressing in layers is always a good idea.

What else is going on at the conference?
Get professional headshots at a discounted price during your day at the Red Pencil conference on September 23!

Renard Williams of Killa’s Photography is offering 15-minute mini sessions for only $50 onsite during the conference. (A huge savings over most professional headshot options!)

For $50, your package includes:

  • A 15-minute time slot, accommodating a minor attire change (i.e. add or remove a jacket, scarf, tie, etc.)
  • Two edited digital images, delivered via email

Each attendee will receive an invoice with the expected delivery date of the images. Payment is preferred prior to the shoot by cash, check, or credit card.

There are a limited number of sessions available throughout the day, so reserve your spot now for the best time slots. Email williams_renard@yahoo.com with the subject “Red Pencil Conference Headshot Reservation” to ensure your space. There will also be a limited number of walk-up sessions on the day of the conference.

See Renard’s portfolio (and read the interesting story behind his business name—his nickname as a football player was “Killa”) at www.facebook.com/killasphotography, or find him on Instagram at @killas_photography.

Again, email Renard directly at williams_renard@yahoo.com to reserve your spot before they sell out!

Will the new edition of The Chicago Manual of Style be available to purchase? Will Carol Fisher Saller sign my CMOS?
Carol Fisher Saller will be taking orders at the University of Chicago Press vendor table for CMOS 17 at a discounted price with free shipping. Physical copies will not be available for sale onsite.

The only book Carol will be signing during the conference is The Subversive Copy Editor. Bring your copy from home or buy a copy directly from Carol. She will not be signing any CMOs editions.

Is this conference right for me?

What types of editors are welcome at your conference?
The Red Pencil conference is for all editors of the written word. We will have sessions that speak to freelancers and in-house editors, covering genres and specialties from fiction to comic books and beyond. There will be sessions appropriate for those with decades of experience, and for those who are just starting out.

I’m an author and want to learn how to self-edit my work. Is this conference for me?
Probably not, unless you are interested in becoming a professional editor in addition to being an author. Our sessions are designed for people who already work as professional editors or want to become professional editors. Attendees are expected to have basic knowledge about what editors do, the different types of editing, and the tools editors use.

If you are an author, we encourage you to visit the Guild’s member directory (edsguild.org/member-directory) to find an editor who can help you with your needs.

Registration

Are there any discounts on registration fees?
Early Bird registration, from June 23 through July 31, will save you $30 off your registration fees. This discount will be automatic until July 31. After that regular nonmember registration will be $165.

Guild members will receive a member discount code via the Guild listserv and email.

Presenters, vendors, select volunteers, and VIPs will receive discount codes via email.

Affiliate discount codes have been sent out to the following organizations and groups:
ACES, ASBPE, Bay Area Editors Forum, Copyediting.com, Editcetera, Editors Canada, EFA, PNW Chapter American Society of Indexers, Portland State University Masters in Book Publishing (Ooligan Press), Professional Editors Network, San Diego Professional Editors Network, San Diego Writers and Editors Guild, SfEP, Society of Indexers, University of Washington Editing Certificate Program.

Please note: you can only use one discount code at registration.

I accidentally forgot to enter my discount code. What do I do?
Email the Guild Administrator to inform her about the oversight.

When does registration end?
09/20/17 Update: Registration is now CLOSED. We’ve sold out! We look forward to seeing you on Saturday!

Don’t forget, even if you can’t attend the whole conference, you can still join us at the conference after-party; tickets will be available online until 10pm on September 22, and at the registration table throughout the day September 23. We hope to see you there!

What is the cancellation policy?
Cancellations on or before August 26, 2017, will receive a full refund of registration fees, minus a $15 processing fee. Cancellations made between August 26 and September 16 will receive a 50 percent refund. Cancellations made after September 16 will not receive a refund unless it is an emergency situation.

How do I register for the offsite after-party?
Choose the option “Conference + Party” from the ticket dropdown menu during the registration process, or register for the after-party only on this page. After-party registration will also be available on the day of the conference at the registration table–please bring $10 cash, as we cannot promise we will be able to handle credit card payments on-site.

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LODGING AND TRANSPORTATION

I’m not from the Seattle area; where can I stay?
Hotels:
We have a block of hotel rooms reserved for attendees at a discounted price at the following hotels:

Comfort Inn and Suites, Bothell, which is about 6 miles north of Bastyr. Please call the hotel directly to book a room and follow the reservation instructions provided here.

Courtyard by Marriott, Kirkland, which is about 5 miles east of Bastyr. Hotel Reservation Instructions Courtyard Marriott Kirkland, or register online directly.

Check back soon for additional discounted hotel room options!

House Share:
If you are interested in staying at the home of a Puget Sound–area Guild member, please check the appropriate box during registration and our volunteer coordinators will contact you.

If you are a Seattle-area Guild member who is willing to offer a place to stay, please check the appropriate box during registration and our volunteer coordinators will contact you.

How do I get there?
The campus of Bastyr University is located in Saint Edward State Park in Kenmore, WA. The address is 14500 Juanita Dr NE, Kenmore, WA 98028. This is about 16 miles from downtown Seattle via Interstate-5.

Driving:
Access driving directions here or at Bastyr’s Map & Directions site.

There is plenty of free parking in large lots near the main building.

Ride Share:
Interested parties can sign up for a ride share with attendees who are driving to the venue. Please check the appropriate box during registration and our volunteer coordinators will contact you.

Public Transportation:
The closest bus stops (King County Metro Routes 234 and 244) serve the Eastside (Bellevue and Kirkland, across Lake Washington from Seattle), so allow for plenty of travel time if coming from Seattle. To better plan your trip if you have an iPhone or Android, download one of the free apps “One Bus Away” or “Trip Planner” (from King County Metro) from your phone’s app store. (King County Metro’s Trip Planner is also online.)

Ride Hailing:
Download a ride hailing app such as Lyft or Uber to get you to your destination on-demand.

Volunteering

We very much appreciate volunteer energy—in fact, this conference wouldn’t be available without it!

How do I volunteer?
Email our conference volunteer coordinator (click here to email directly, or right click, select “copy link address,” and then remove “mailto:” after pasting into your email client) to let them know you’re interested.

Can I volunteer if I’m not from the Seattle area?
Yes. We have jobs for volunteers before, during, and after the conference, and can find a job that best suits your availability.

What volunteer jobs are available?
Some examples of volunteer jobs include room monitors, setup and cleanup crews, vendor and speaker support, and swag bag stuffers. Please email our conference volunteer coordinator (click here to email directly, or right click, select “copy link address,” and then remove “mailto:” after pasting into your email client) to find out which jobs are still available.

Pre- and Post-Conference Activities

Is there a pre-conference happy hour this year?
If you are in town on Friday evening, join us for a low-key gathering with a fabulous view of the city!

Friday, Sept. 23
4:30-7:30 p.m. (drop in at anytime)
Ivar’s Salmon House, Whalemaker Lounge
401 E Northlake Way
Seattle, WA 98105
There is no cost to attend, but you will need to pay for your own food and drinks.

Check the Guild’s events page for full details on this event.

When and where is the after-party?
Unwind with old and new friends after the conference at the offsite After-Party at
Nine Yards Brewing! You might even win a word-nerd-riffic door prize!

Enjoy complimentary appetizers and choose from a wide variety of beers and ciders available for purchase. Additional food will be available to purchase from the 314 Pie food truck.

When: 5:15-7:15 p.m.
Where: Nine Yards Brewing
7324 NE 175th St, Suite A
Kenmore, WA 98028
(just 2.5 miles north of the conference site; maps and directions available at the
sign-in table)
Cost: $10

If you missed registering for the After-Party the first time around, you can now register separately online.

Online After-Party registration runs until 10 p.m. Sept. 22. A limited number of tickets will be available for purchase at the sign-in table during the conference.

Social Media

Do you have an event hashtag for social media?
#EdsGuild2017. Use it wisely on Twitter and Facebook. Also be sure to tag the Guild (@edsguild) on Twitter and Facebook, and follow us for more information and fun leading up to the conference.

Are there any social media groups for the conference?
Facebook Event
Twitter List
LinkedIn Group

Don’t forget to tag your posts with #EdsGuild2017!

Need to know more?

There will be more questions and answers coming soon, so please check back often!

If you have specific questions questions, please email info@edsguild.org.


 

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