Volunteer

Get more out of your membership in the Northwest Independent Editors Guild by getting involved! Active members enlarge their network of professional contacts, learn more about editing, and make new friends. If you’re interested in any of these opportunities or have questions, please email Volunteer Coordinator Alison Cantrell, alisonjcantrell@gmail.com; include the type of volunteer opportunity (e.g., “coffee hour” or “photographer”) in the subject line.

The Programming committee is in need of the following volunteers for 2020:

Programming planning committee member

Attend committee meetings (in person or online) to help brainstorm and plan topics and speakers for Guild-sponsored member meetings, which are held every odd-numbered month. Additional help is needed in planning workshops and webinars. Volunteer assignments could include contacting and procuring potential speakers, helping with setup and cleanup, and/or bringing refreshments. The general time commitment for volunteers of this committee ranges between 10-15 hours per month; however, we are grateful for and open to whatever time that volunteers are able to offer.

Videographer

The volunteer videographer creates recordings of bimonthly member meetings for the Guild’s YouTube channel and website. The Guild will provide all the necessary equipment for video recording along with training and written instructions on the use of the camera, microphone, and tripod.  As a videographer, you would be asked to attend five annual member meetings (or to arrange a replacement with the volunteer coordinator), to store the equipment and bring it to meetings, and to coordinate exchange of files with the video editor. The shooting of video footage is a very straightforward process, and limited technical knowledge is needed.

Video Editor

The volunteer video editor takes footage of bimonthly member meetings and performs basic editing to create videos for the Guild’s YouTube channel and website. While the Guild does not provide video editing software (such as Adobe Premiere or Adobe Premiere Elements), it will provide training and written instructions on how to use these programs to edit footage.

As a video editor, you would be asked to coordinate exchange of video files with the videographer, edit footage from five annual member meetings (or to arrange a replacement with the volunteer coordinator), and coordinate with the site administrator in uploading the final video to YouTube. The format used for the Guild’s videos is straightforward, but some level of comfort with the software is necessary.

AV Coordinator

A volunteer is needed to assist with AV activities at member meetings, which occur every odd-numbered month. Tasks would include setting up and managing the PA system, ensuring that presenters are set up with and instructed on using the microphone, and handling the projector/presenter computer interfacing.

Note Taker

We need volunteers to take meticulous notes during our member meetings, which happen every odd-numbered month, and submit a clean version (no later than a week past the meeting date) to the administrator to post on the Guild’s website.

Setup volunteers

Volunteers are needed to support the member meetings that occur every odd-numbered month. Tasks include setting up and taking down tables and chairs, the refreshment table, the reception table, and signage around the meeting locations.

Coffee/Happy Hour Hosting 101

The Guild encourages its members to host coffee or happy hours whenever they’d like. These get-togethers are a great way to strengthen professional and personal connections between members!

Find a buddy: You’re welcome to host a coffee or happy hour on your own, but it’s much more fun (and, depending on your personality, less intimidating) to cohost with someone else.

Find a place: Choose a favorite coffee haunt, pub, or other drinks establishment. Scope out whether it has seating for groups and whether you can hear one another talk when it’s busy.

Arrange a date and time: If possible, reserve an area for six to twelve people. Coming up with a theme or topic to discuss can be helpful but is not mandatory.

E-mail the Guild administrator: Use our handy form or email the administrator directly to let her know the date, time, location, and a host’s cell phone number. She’ll notify all Guild members via the listserv, the website, and Facebook and Twitter.

Show up and have fun! Guild members have been hosting coffee hours and happy hours since 2011. It’s a fun and easy way to get to know other members.

Mentoring 101

The Editors Guild encourages its members to learn from each other in a variety of ways. One way is through the peer mentoring program, available to any current Guild member at no additional charge. This is a great way to make connections, learn from colleagues, and contribute to the profession. Read more about the mentoring program here.

Board of Directors

Members of the Guild’s board, a congenial group of up to twelve, plan the bimonthly meetings, spearhead at least one Guild committee or project of their choosing, participate in discussions about the Guild’s needs, and help recruit new members for the board and other Guild projects. Board members’ terms are for two years, with the option of renewing, and they receive a year of free Guild membership for each year they serve. Read about the current board and expectations of board members.

Ideal board candidates have demonstrated interest and participation in the Guild during their time as members, have attended at least several member meetings, and are connected to their local editorial community. Particularly desirable skills include leadership, marketing and public relations, community organizing and outreach, social media, event planning, and organizational development. Experience with other boards or helping to manage another membership organization is a plus.

Event Support

  • Notetakers: Each year the Guild chooses two members to be the designated notetakers at the Seattle meetings. The notetakers divide the five meetings of the year between them. The notes are distributed on our listserv and posted on our website. Notetakers receive a free one-year membership in appreciation for their work.
  • Regional events: We’re seeking a few members who’d enjoy organizing occasional coffee hours or meetings for Guild members in the areas outside of Seattle. We’ll provide materials and other support; contact the Guild administrator for more information.
  • Speakers and tablers: Want to gain more speaking experience while spreading awareness of editing and the Guild? We often present (through our Speakers Bureau) or table at local professional and literary events; contact our Speakers Bureau volunteer manager for more.
  • Conference volunteers: The Guild presents a one-day conference for editors and other word lovers every other year, and offers volunteer opportunities in the areas of logistics, programming, and publicity.
  • Photographers: We’re always looking for a few members who’d enjoy taking photographs at our meetings and events for use on Facebook, Twitter, and our website.